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Administrative Assistant (103508) in Raleigh, NC at Johnson Service Group

Date Posted: 11/6/2018

Job Snapshot

Job Description

JobID: 363603

 #103508 - Administrative Assistant

Quantity:  1

Location: 8601 Six Forks Road, Raleigh, North Carolina, 27615

Duration: 9 Month Contract

Start Date:  ASAP

This position will report to and support the Executive Admin and will be responsible for the administration and office support of the Raleigh office.

The Administrative Assistant will assist the management team with administrative type activities including procurement, inventory, data entry, maintain facility purchase records, invoices, daily filing, making travel arrangement, receiving functions – distribution & occasional light shipping functions, scheduling company meetings, document and presentation formatting.

Duties and Responsibilities:

  • Organize creation of shipment of documents
  • Document and Presentation formatting and editing Vendor and Supply Coordination
  • Office and breakroom supplies inventory and orders
  • Office suite maintenance - tenant service requests to Highwoods
  • Legal filing
  • Event/Meeting Planning - Holiday Party, Staff Meetings, LSS Awards Dinners, Leadership Meetings, etc.
  • USPS Mailing and FedEx Shipments
  • Office tasks (restock, distribute mail, lunch orders, copier maintenance, postage meter maintenance, appliance repairs as needed, Zee Medical, Foliage Concepts, Capital Coffee)
  • Brand store orders (shirts, notebooks, pens, USB drives, nameplates, etc.)
  • Conference Room requests - Six Forks and DD
  • Business card orders for executive staff

Requirements:

  • Minimum of 5 years’ experience as an administrative assistant in a professional environment Education - College education is preferred by not required.
  • Excellent interpersonal skills Strong computer skills including experience with Excel, MS Word, PowerPoint, Visio and WebX or other web biased desktop sharing software MS SharePoint experience an added plus
  • Excellent verbal and written communications skills
  • Demonstrated track record of juggling multiple simultaneous priorities and deadlines