Executive Administrative Assistant - Oracle - Municipality in Los Angeles, CA at Johnson Service Group

Date Posted: 11/9/2019

Job Snapshot

Job Description

JobID: 376928

Johnson Service Group. Inc. is seeking a temporary Executive Administrative Assistant for our high profile municipality client in downtown Los Angeles, CA.  

Primary Responsibilities:

  • 5-8+ years of executive administrative support experience in a high profile and fast paced environment
  • Must be a high-level executive assistant with advanced administrative skills that include working on special projects
  • Schedule/coordinate/facilitate executive meetings
  • Communicate with executives of upcoming meetings/events agenda and travel
  • Maintain high levels of confidentiality with Executives 
  • Screen all phone calls and take detailed messages and ensure Executive follows up on critical matters
  • Anticipate Executive's business needs
  • Act as a liaison between staff, executives, and director
  • Greet and screen visitors
  • Maintain office supplies
  • Type, edit, and format letters, memos, meeting agendas, reports, etc.
  • Track items that require review and approval and ensure compliance with deadlines
  • Assist in managing timekeeping on Executive's behalf
  • Receive/track staff leave requests and serve as alternate approver
  • Process Travel Authorization Requests
  • Process registration for conferences
  • Update calendar with pertinent travel information
  • Reconcile Expense Reports
  • Attend staff meetings and take notes
  • Attend Executive meetings and take notes
  • Remind Executive of due dates and maintain record
  • Provide Oracle requests, including  requisitions, expense reports, etc.
  • Must be confident and effective in high-level interaction and support of Senior Management
  • Service-minded, accountable, and takes ownership of tasks
  • Convey a positive and professional image, and provide collaborative teamwork and leadership skills
  • Experience organizing heavy workload, being proactive, creative, work well under pressure and performing tasks, independently
  • Well experienced in maintaining confidentiality of highly sensitive and confidential business information
  • Must have strong Microsoft Office Suite, Outlook, Video Conferencing, etc. experience
  • Oracle experience is highly desirable
  • 2 or 4 year college degree is required

Location:  Los Angeles, CA (downtown next to Union Station)  

Length of Assignment:  6 months