Facilities Coordinator in Pasadena, CA at Johnson Service Group

Date Posted: 10/22/2019

Job Snapshot

  • Employee Type:
  • Location:
    Pasadena, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

JobID: 376633

JSG is hiring a Facilities Coordinator for a TEMP-HIRE opportunity in Pasadena, CA. 


Responsible for day to day office operations and procedures, and performs various clerical duties in an office. Manages all facility related activities at the property. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. Functions as liaison with building property management. Also responsible for mailroom and receptionist responsibilities


  • Coordinates and managed vendor/service provider activities.
  • Coordinates with other GSS support functions (IS/Repro/Security).
  • Responsible for arranging for after hours heating, ventilating, and air conditioning as needed.
  • Acquires, distributes, and disposes furniture as needed with approval from GSS Region Manager or Deputy Region Manager.
  • Reviews facilities projects with GSS Region Manager or Deputy Region Manager for approval.
  • Coordinates with GSS Region Manager or Deputy Region Manager on all facilities related matters.
  • Coordinates with Talent Management to on-board and off-board employees.
  • Ensures the availability/maintenance of AEDs (Automated External Defibrillator), fire extinguishers, and first aid supplies.
  • Coordinates Health and Safety training and testing.
  • Handles incoming and outgoing mail, supply ordering and distribution, and facility maintenance as it pertains to office space and phones.
  • Maintains visitor sign-in book and emergency evacuation plan.
  • Act as Emergency 911 Desk Respondent.
  • Processes OCR's for vendor invoices, and submits for payment.
  • Assigns/Monitors Alternative Workplace Strategies (hotelling) space and report usage monthly.
  • Attends scheduled facility team meetings.
  • Reporting includes Workplace Risk Assessment, Office Space Estimate (OSE), Occupancy Report, Recycling Report, and MSDS (Material Safety Data Sheets) for products used onsite.
  • May provide one GSS paid UPS/Fedex shipment per week.


  • Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Additionally, a demonstrated proficiency in the use of internet search engines, electronic mail systems, and spreadsheets is required. A working knowledge of company policies and procedures is preferred.
  • Ability to work on individual tasks and team tasks.