Facilities Coordinator in Pasadena, CA at Johnson Service Group

Date Posted: 10/22/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Pasadena, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/22/2019

Job Description

JobID: 376633

JSG is hiring a Facilities Coordinator for a TEMP-HIRE opportunity in Pasadena, CA. 

POSITION OVERVIEW:

Responsible for day to day office operations and procedures, and performs various clerical duties in an office. Manages all facility related activities at the property. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. Functions as liaison with building property management. Also responsible for mailroom and receptionist responsibilities

SPECIFIC RESPONSIBILITIES

  • Coordinates and managed vendor/service provider activities.
  • Coordinates with other GSS support functions (IS/Repro/Security).
  • Responsible for arranging for after hours heating, ventilating, and air conditioning as needed.
  • Acquires, distributes, and disposes furniture as needed with approval from GSS Region Manager or Deputy Region Manager.
  • Reviews facilities projects with GSS Region Manager or Deputy Region Manager for approval.
  • Coordinates with GSS Region Manager or Deputy Region Manager on all facilities related matters.
  • Coordinates with Talent Management to on-board and off-board employees.
  • Ensures the availability/maintenance of AEDs (Automated External Defibrillator), fire extinguishers, and first aid supplies.
  • Coordinates Health and Safety training and testing.
  • Handles incoming and outgoing mail, supply ordering and distribution, and facility maintenance as it pertains to office space and phones.
  • Maintains visitor sign-in book and emergency evacuation plan.
  • Act as Emergency 911 Desk Respondent.
  • Processes OCR's for vendor invoices, and submits for payment.
  • Assigns/Monitors Alternative Workplace Strategies (hotelling) space and report usage monthly.
  • Attends scheduled facility team meetings.
  • Reporting includes Workplace Risk Assessment, Office Space Estimate (OSE), Occupancy Report, Recycling Report, and MSDS (Material Safety Data Sheets) for products used onsite.
  • May provide one GSS paid UPS/Fedex shipment per week.

SKILLS/COMPETENCIES:

  • Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Additionally, a demonstrated proficiency in the use of internet search engines, electronic mail systems, and spreadsheets is required. A working knowledge of company policies and procedures is preferred.
  • Ability to work on individual tasks and team tasks.

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