HR Administrative Associate in Calgary at Johnson Service Group

Date Posted: 11/3/2019

Job Snapshot

Job Description

JobID: 373574

Administrative Associate

Job Summary

This Administrative Associate will act as part of the office team and will assist in administering a wide variety of administrative and customer service duties and programs. The work entails dealing professionally with confidential information and requires a high degree of customer focus. The ideal candidate will possess a min. 1-2 years of prior administrative support, the desire to work with a fast-paced team, exceptional communication and people skills, strong organizational skills and a customer-focused attitude

Essential Duties and Responsibilities:

  • Structure, organize, and maintain personnel records to ensure confidentiality and the expedite retrieval.
  • Assist with editing communications content including announcements, presentations, policies, forms, training material descriptions etc.
  • Answer contractor questions as able and refer other questions or concerns to appropriate resource as needed.
  • Provide friendly customer service as a reflection of the company
  • Assist with dispatching appropriate workers to project sites.
  • Create and maintain latest revisions of forms and maintain latest revisions of policies.
  • Database entry and management
  • Update workforce organizational charts on a monthly basis.
  • Provide primary back up administrative support for vacation and absences.
  • Assist with training system database updates.
  • Assist with planning and executing employee events.
  • Assist to prepare packets of information for candidates, new hires and onboarding material.
  • Register contractors for external training/development courses.
  • Assist Payroll and Billing as required.
  • Assist in checking references when requested.
  • Process background checks.
  • Post jobs on various job boards and assist with interview scheduling as the business demands.
  • Assist processing changes to payroll
  • Data entry into various HR related systems


  • 2 years experience developing and editing content in Word, Excel, and PowerPoint (strong computer skills).
  • Excellent telephone manner and willing and able to develop relationships with a wide variety of individuals
  • Experienced in database systems.
  • Detail oriented with strong organizational skills
  • Demonstrated ability to maintain confidentiality and handle sensitive information
  • Ability to communicate to all employees at all levels with tact and diplomacy
  • Demonstrated ability to take initiative with a results and customer focused attitude

All applications will be treated with the strictest of confidence. Only those selected for interview with experience in the industry will be contacted.

Job Type: Full-time