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Field Office Specialist in Birmingham at Johnson Service Group

Date Posted: 2/5/2019

Job Snapshot

Job Description

Field Office Specialist 1


Birmingham, AL


Local Candidates Only 


Please send me your resume in word format.


1) 3-10 Years Past experience as a senior level administrative assistant. 
Ability to manage multiple managers' calendars and meetings via Outlook, organize meetings and meeting preparations, develop presentations, tactfully manage external customers, utilize software (SHIPS, eSTARS, Oracle iExpense). Previous experience in these systems is highly desirable. 
2) Proficient typing, computer skills and computer software (i.e. Word, Excel, Access, Outlook, PowerPoint, etc.) experience is strongly preferred. 
3) Ability to learn accounting processes and procedures. 
4) Excellent written and verbal communication skills. 
5)Ability to interface with contractors, site personnel, vendors and other parties connected with the projects. 
6) Assist in the tracking of critical project statistical information 
7) Ensure accurate completion, tracking, and routing of invoice payments (including interfacing with contractors, vendors and accounting personnel to expedite and correct invoices). 
8) Ensure adherence to applicable administrative, accounting, and compliance procedures. 
9) Assist in the completion of various construction/project reports 
10) Processing, tracking and coordinating the completion of staff timesheets and procurement card reports. 
11) Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, creating and tracking project correspondence and performing miscellaneous assignments as directed.



Job Requirements


Field Office Specialist 1


Birmingham, AL


Local Candidates Only 


Please send me your resume in word format.


1) 3-10 Years Past experience as a senior level administrative assistant. 
Ability to manage multiple managers' calendars and meetings via Outlook, organize meetings and meeting preparations, develop presentations, tactfully manage external customers, utilize software (SHIPS, eSTARS, Oracle iExpense). Previous experience in these systems is highly desirable. 
2) Proficient typing, computer skills and computer software (i.e. Word, Excel, Access, Outlook, PowerPoint, etc.) experience is strongly preferred. 
3) Ability to learn accounting processes and procedures. 
4) Excellent written and verbal communication skills. 
5)Ability to interface with contractors, site personnel, vendors and other parties connected with the projects. 
6) Assist in the tracking of critical project statistical information 
7) Ensure accurate completion, tracking, and routing of invoice payments (including interfacing with contractors, vendors and accounting personnel to expedite and correct invoices). 
8) Ensure adherence to applicable administrative, accounting, and compliance procedures. 
9) Assist in the completion of various construction/project reports 
10) Processing, tracking and coordinating the completion of staff timesheets and procurement card reports. 
11) Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, creating and tracking project correspondence and performing miscellaneous assignments as directed.



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